NEWS YOU CAN USE: How to Run a Meeting. Let me just add that every pre-meeting email should include the time and date AND THE ZOOM LINK for the meeting if it’s a Zoom meeting. I hate having to search back through my email for a Zoom link someone sent out two weeks ago, especially when it’s buried under other emails from the same person about the same meeting. And no, it’s not enough just to add “Zoom” to the search because half the memos mention that it’s a Zoom meeting but don’t include the link.